Generate Lexware invoices from approved hours

How the billing bridge works

The /billing page shows every customer with approved, billable, unbilled time entries. For each customer you can preview the aggregated invoice lines and push the invoice to Lexware Online.

• Only approved entries count — nothing billed by accident
• Entries are grouped by role + hourly rate for clean line items
• Successful push flags entries as billed and links them to the invoice
• Failed push keeps the audit row and releases entries for retry

Estimated time: 5 minutes for your first invoice.

Only approved, billable entries show up on the billing page.

1. 1 Go to Timesheets and filter by "Pending approval".
2. 2 Review hours, rates, and billable status — edit inline if needed.
3. 3 Approve the timesheet — entries become eligible for billing.

See every customer with unbilled, approved time at a glance.

1. 1 Navigate to Billing in the main menu.
2. 2 Each row shows the customer, number of entries, total hours, and total value.
3. 3 Click a row to see the draft invoice preview.

Verify the line items before pushing to Lexware.

1. 1 Lines are grouped by (role, rate) — one line per unique rate combination.
2. 2 Rates shown are the rates snapshotted at entry time, not today's defaults.
3. 3 If something looks off, unapprove the time entry and fix it — the preview refreshes.

One click sends the invoice to Lexware Online.

1. 1 Click Create invoice in Lexware.
2. 2 On success: entries are flagged billed, the invoice keeps the Lexware voucher ID.
3. 3 On failure: the audit row is kept, entries are released, and the retry button appears.
4. 4 All attempts are logged in the activity log.